PRODUCTION SYSTEM · CASE STUDY 001
THE PROBLEM
A construction business receiving supplier invoices across email daily. PDFs, mixed attachments, statements mixed with invoices. Every document opened manually, read, coded, and entered into accounting software.
The failure points were everywhere. Duplicate invoices getting paid. Statements coded as invoices. Approvals sitting in inboxes for days. No audit trail. No visibility.
The brief: automate the entire chain. From the moment an email arrives to the moment it's approved and coded in the accounting system. Zero manual steps in the critical path.
THE SYSTEM
Six workflow stages. One continuous pipeline. Runs unattended.
Triage logic identifies the most likely invoice from multi-PDF emails. Secondary documents logged separately.
Every workflow step is safe to retry. Duplicate prevention works at the data layer, not just the trigger.
Approval thresholds route exceptions to humans via email links. No app required. Full audit trail maintained.
Built and tested against real production data before go-live. Every edge case identified during regression testing was handled before the system touched live invoices. The system has processed without manual intervention since deployment.
Some details are confidential. Here's what we can show.
Interested in what this looks like for your operation?
Book a discovery call →We scope, price, and build. Fixed cost. Production grade. No demos.