A call30 minutes
We learn your inboxes, suppliers and what keeps going wrong.
How we workAustralia · United Kingdom
First call On its own
- A call30 minutes
- A fixed-price proposalBefore anything is built
- Set up and testedOn your own invoices
- Alongside your teamAbout a month
- On its ownWith support
Five stages, and you know the price before the build starts. Nothing changes for your team until it has run alongside them.
You bring
Your supplier list and a few example invoices, including the awkward ones.
You get
A fixed-price proposal after the first call.
Build time
Depends on how many inboxes you have and the software you use.
Alongside your team
About a month before it runs on its own.
The proposalFixed price
It willSort, read, match and send on invoices from your accounts inbox
It won’tApprove or pay invoices
Connects toYour email and the destinations you choose
AlongsideAbout a month with your team
PriceFixed, agreed before the build
A fixed price, before anything is built.
Set up and testedOn your own invoices
Your supplier list
| Supplier | Goes to |
|---|---|
| Northgate Concrete | Materials workflow |
| Brookmere Hire | Plant hire workflow |
| Harlow Scaffolding | Contractors workflow |
| Ridgeline Fuels | Priya, direct debits |
| Kestrel Electrical | Added for you |
Built around your supplier list and where each one goes.
Alongside your teamAbout a month
Your team sees it working before it takes over.
On its ownSupport by agreement
Then it runs on its own. New suppliers go on your list as you grow.
Invoices waiting, once the work is done
ProcessedStatementsNeeds attention
Everything agreed in writing, first.
The proposal sets out what it will do, what it won’t, what it connects to, and the price. Open any part to see what goes in it.
Your proposal
What it will do+
Your inboxes, your supplier list, the destination for each supplier, and any Needs attention rules you want.
What it won’t do+
Written down, so both sides know exactly where it stops. Approving and paying stay with your team.
What it connects to+
Your email provider and the places your invoices go: an AP workflow, a person or a category inbox.
What it needs from you+
Access to the accounts inbox, your supplier list, and example invoices to test with.
How it’s signed off+
Tested on your own documents, then run alongside your team before it runs on its own.
Support+
Ongoing support by agreement. New suppliers and destinations are added as you grow.
Price+
Fixed, and agreed before the build starts.
Built to be checked.
Five things designed into every setup.
Needs attentionKestrel Electrical · KE-1184
A person sees every exceptionDuplicate · not sent onNorthgate Concrete · INV-458
Nothing is sent twiceKE-1184.pdfEvery document, with its outcome
Every invoice is on the recordAccounts inbox onlyAnd the destinations you choose
Only the access it needsKestrel Electrical addedAgreed with you first
Changes go through youBefore you book.
How much does it cost?
A fixed price, set out in a proposal after the first call.
How long does it take?
Build time depends on how many inboxes you have and the software you use. It then usually runs alongside your team for about a month.
What if things change later?
New suppliers and destinations go on your list as you grow. Bigger changes are agreed with you first.
Start with a call.
Bring your supplier list and a few example invoices, including the awkward ones.